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Northern Virginia Photographic Society
Promoting the enjoyment, mastery, & furtherance of photography through cooperation, effort, & good fellowship!
 
General Interest
NVPS Member Support Guidance
Purpose

To provide guidance for club response and acknowledgement of member's (and/or immediate family) serious illnesses and death.

Guidance:

1. When the NVPS board becomes aware of a serious illness or death of an active NVPS member, death of immediate family of an active member (i.e. spouse or children of the member) or former elected officer or member, it should acknowledge the situation as follows:
a. with an appropriate announcement during a club meeting (in the case of serious illness, the member's desire for privacy will be fully respected)
b. with an appropriate card, signed by club members
c. communication to the membership of the proper address in order that individual members, who desire to do so, may send their own cards
d. in the event of a death, an email to the membership, advising of arrangement details, and acknowledgment in Fotofax will be made

2.  Acknowledgement beyond that listed above such as flowers and/or charitable donations, etc. should be made by voluntary donations of the membership.    However, it is envisioned that in the case of the death of former elected board members, such additional acknowledgement should be coordinated and made by the membership chairperson if a volunteer does not step forward.  

3.  Financial - NVPS club dues should only be used for cards and postage.  Other types of acknowledgement (e.g. flowers, charitable contributions, etc) should be paid for by individual member volunteer donations specific to the event.

4.  Any member, at their individual discretion, may advise the board of the serious illnesses or death of an active member or former elected officer or former member of NVPS.   That member should be asked if they would be willing to coordinate NVPS acknowledgement of the event, within the guidance above,  to include purchase of an appropriate card, obtaining member signatures, mailing the card, collecting donations for flowers &/or charitable donation in the club's name, etc.   If that member is unable to provide coordination and no other member volunteers, then the NVPS membership chairperson should coordinate the appropriate response and acknowledgement by the club. 

5.  This guidance should be placed appropriately in the NVPS Board member's handbook.


 
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